Duplicate Word Document: A Step-by-Step Guide with Easy Tips

Introduction

Have you ever needed to make a copy of an important Word document, but didn’t know how to do it? Duplicating a Word document is a vital task, whether it’s for backup purposes or to make edits without losing the original file. This article aims to simplify the process of duplicating a Word document by providing different easy-to-follow methods and tips.

In this article, we’re going to cover:

A step-by-step guide on duplicating a Word document
Four quick ways to duplicate a Word file you need to know
Trouble-free methods to duplicate a Word document on any device
How to make another copy of your Word document with minimal effort
How to quickly duplicate a Word file
Different tips and methods to duplicate your Word document easily and efficiently.

Step by Step Guide on Duplicating a Word Document in No Time

The following method is suitable for Microsoft Word on Windows devices:

Open the Word document that you want to duplicate.
Click on “File” in the top left corner of the screen, and then click on “Save As.”
In the “Save As” dialog box, enter a name for the duplicate file in the “File name” field.
Choose where you want to save the file, and then click on “Save.”
The duplicated file will now appear as a separate file in the folder that you saved it in.

For Mac users, follow these steps:

Open the Word document that you want to duplicate.
Click on “File” in the top left corner of the screen, and then click on “Duplicate.”
A new copy of the document will be created with the words “copy” added to the end of the file name.
Save the duplicated file with the new name and in the desired folder.

Four Quick Ways to Duplicate a Word File You Need to Know

Method 1: Use “Ctrl + C” and “Ctrl + V” shortcuts

This method is suitable for any device that supports basic copy/paste functionality, such as laptops and desktops:

Open the Word document that you want to duplicate.
Highlight the text or select “Ctrl + A” to select all text in the document.
Press “Ctrl + C” to copy the text to the clipboard.
Create a new Word document or open a preexisting one.
Press “Ctrl + V” to paste the text into the new Word document.
Save the new document with a unique name.

Method 2: Use “Save As” option

This method is suitable for devices that use Microsoft Word:

Open the Word document that you want to duplicate.
Click on “File” and select “Save As”.
In the “Save As” dialog box, enter a name for the duplicate file in the “File name” field.
Choose where you want to save the file, and then click on “Save.”
The duplicated file will now appear as a separate file in the folder that you saved it in.

Method 3: Use “Copy To” option on a Mac

This method is suitable for Mac users:

Open the Word document that you want to duplicate.
Click on “File”, then “Duplicate”, and then “Save As.”
In the “Save As” dialog box, enter a new name for the file.
Choose where you want to save the file, and then click on “Copy.”
The duplicated file will now appear as a separate file in the folder that you saved it in.

Method 4: Use “Duplicate” on a Mac

This method is for Mac users:

Open the Word document that you want to duplicate.
Hold the “Option” key and drag the file to a new location or the desktop.
A copy of the document will be created in the new location or on the desktop.
Open the copy and re-save it with a unique name.

Trouble-Free Methods to Duplicate a Word Document on Any Device

Method 1: Use “Save As” option with a shortcut on a Windows computer

This method is for Windows users:

Open the Word document that you want to duplicate.
Hold down the “Shift” and “F12” keys at the same time.
The “Save As” dialog box will appear. Enter a new name for the file in the “File name” field.
Choose where you want to save the file, and then click on “Save.”
The duplicated file will now appear as a separate file in the folder that you saved it in.

Method 2: Use “Copy” on a Mac

This method is for Mac users:

Open the Word document that you want to duplicate.
Click on “Edit”, then “Copy”, and then “Paste.”
A new untitled Word document containing the copied text will be created.
Click on “File” and then “Save As.”
In the “Save As” dialog box, enter a new name for the file.
Choose where you want to save the file, and then click on “Save.”
The duplicated file will now appear as a separate file in the folder that you saved it in.

Method 3: Use Google Docs

This method can be used on any device with internet access:

Upload the Word document to Google Docs.
Right-click on the document and select “Make a Copy.”
A new copy of the document will be created.
Click on “File” and then “Rename” to give the new file a unique name.

Make Another Copy of Your Word Document with Minimal Effort

Instead of following the traditional method of duplicating a Word file, there are some shortcuts you can follow to make the process even easier:

Method 1: Use Your Keyboard

You can use shortcuts on your keyboard to duplicate a Word file quickly:

Open the Word document that you want to duplicate.
Click on “Ctrl + A” to select all the text.
Now, click on “Ctrl + C” to copy the text.
Finally, click on “Ctrl + N” to open a new Word document.
Click on “Ctrl + V” to paste the text into the new Word file.
Save the new file with a unique name.

Method 2: Use Third-Party Software

You can use third-party software applications, such as Copywhiz or Total Commander, to duplicate Word documents with minimal effort:

Download and install a third-party software, like Copywhiz, Total Commander or AnyCopy.
Open the software and select the Word files that you want to duplicate.
Click on the “Copy” button, and the software will duplicate the files.
Enter the desired name for the duplicated files, and then save them in the desired location.

Although these software applications aren’t free, they can save you a lot of time when you’re duplicating Word documents regularly.

Need to Make a Copy of a Word File? Here’s How to Do It Fast

If you want to duplicate a Word file quickly, you can follow these steps:

Open the Word document that you want to duplicate.
Hold down the “Ctrl” key and click and drag the file to another folder, or to the desktop.
A copy of the document will be created in the new location.
Open the duplicate, and then save it with a unique name.

Using this method, you can create a copy of a Word file within seconds.

Duplicate Your Word Document Easily and Efficiently with These Tips

Here’s a quick recap of all the tips and methods we’ve discussed in this article:

Use the “Save As” option in Microsoft Word to duplicate documents.
Use keyboard shortcuts such as “Ctrl + C” and “Ctrl + V” to quickly copy and paste text from one Word documents to another.
Use the “Copy To” and “Duplicate” options if you’re a Mac user.
Use third-party software applications to duplicate multiple Word documents quickly.

By using these tips, you can duplicate your Word documents easily and efficiently.

Simplify the Process of Copying a Word Document with These Simple Steps

Duplicating a Word document is a straightforward process that can be done in many ways. By following the steps and using the tips and tricks mentioned in this article, you can easily create a copy of any Word file within minutes.

By following these simple and easy steps, you can avoid losing all your hard work, and never again find yourself in a situation where you need a back-up and don’t have one.

Conclusion

Duplicating a Word document is a task that might seem complicated at first glance, but it’s an essential one. Having a backup copy of your document is crucial. We’ve covered various tips and methods that you can use to duplicate Word documents effortlessly.

Remember, always be precise and careful when naming the duplicate files, as it might help avoid confusion in the future. Now that you know the different ways to create a copy of your Word document, start practicing these techniques to ensure that your files are always backed up and secure.